YOUR ROLE ON THE TEAM
This position assists the project manager and/or estimator while acting as a liaison between the field and office. There will be multiple projects at any given time. Strong organizational skills and the ability to multi-task are imperative in this position.
WHAT YOU GET TO DO
- Assist the Project Manager(s) on multiple projects.
- Create and maintain projects in ProCore.
- Assist the Development Team in the procurement of building permits. Prepare and collect all required documents for permit submittal, and follow through until permit issuance.
- Upload the current set of documents to the server and to ProCore.
- Scan and distribute a complete set of permit documents to the field, superintendent, and either the office or field (for subcontractor use).
- Ensure that all insurances for active subcontractors are current.
- Prepare meeting minutes including OAC (Owner, Architect, Contractor) meetings. Participate and document the on-site pre-construction meeting as well as the internal pre-construction meeting.
- Assist the Project Manager in preparing weekly reports and monthly reports.
- Prepare all close-out books and distribute them.
- Ensure that the as-built drawings are complete and distributed appropriately.
- Receive all warranty requests and notify the appropriate Project Manager. Follow through to make sure the work has been completed to the satisfaction of the Owner (preferably via email).
- With the PM's approval, "dead file" the closed project. Ensure that the file boxes are labeled and taken to storage.
- Receive phone calls on behalf of the project manager when appropriate.
- Assist the preconstruction department (when acting as the developer) in obtaining Hazardous Material Investigation Reports, FDEP requirements, and Geo-Technical Reports.
QUALIFICATIONS
- High School Diploma or equivalent
- AA Degree (Preferred)
- 50 wpm typing minimum
- Computer literate (MS Office programs preferred)
KEY COMPETENCIES
- Integrity/Trust, Work Standards
- Teamwork
- Concern for Detail
- Communication
- Planning, organizing and multitasking
- Professional/Technical Knowledge
ADDITIONAL REQUIREMENTS
10 % Travel
0 % Heavy Lifting
0 % Heavy Equipment Operation
90 % Office
JOB TYPE:
Full-time
YOUR BENEFITS PACKAGE CONSISTS OF
- Medical, Dental Coverage
- Paid Holidays and Vacation Time
- Retirement Account with Employer Match
- Competitive Salary